Sample Email Template

[Date of Request]

Dear [Contact],

Under the California Public Records Act § 6250 et seq., and San Francisco Municipal Code Chapter 67 et seq. (“Sunshine Ordinance”), I request access to and copies of the following information in electronic, searchable/sortable format, where applicable.

[Outline of the information requested, including dates where applicable.]

I’d be happy to discuss my request to figure out what would be the easiest or best way to provide the requested data. If there are any fees, I respectfully ask that you notify me if costs exceed $25.

If my request is denied in whole or part, I ask that you justify all deletions by reference to specific exemptions of the law. I will also expect you to release all segregable portions of otherwise exempt material. I reserve the right to appeal your decision to withhold any information or deny a waiver of fees.

Please contact me by email if you have any questions about this request. I expect a response within 10 business days of this filing, as is required by state law. Thank you for your assistance.